Digital Construction Software: Your Documents, Perfectly Organised
Those responsible for construction need all photos, plans and protocols quickly at hand in order to carry out a project successfully. Without a central file storage, a lot of time is lost.
BauMaster is your digital construction software for perfectly organised documents, automatically stored in the project space. So you can find everything again! So finden Sie alles wieder!
are already being managed more efficiently with BauMaster
Digital Construction Software: How File Management Works
BauMaster is a cloud-based software-as-a-service (SaaS) solution. Various end devices, such as PCs, tablets or mobile phones, access a central storage location (cloud) where all data is stored. This enables a completely new experience in project planning and execution, as all project participants communicate and document with each other via one platform.
The digital construction file in BauMaster is created automatically. You don’t need to worry about the filing! Every defect inspection, construction meeting, to-do list and, of course, the important site diary are automatically stored in BauMaster. This means that everything can be accessed centrally, and of course also via smartphone or tablet. No matter whether you are in the office, on the construction site or at home – you have your entire construction project management in your pocket.
This also includes complete photo documentation, plan and contact management.
1. Automated Filing
Record site protocols, digital construction plans and photos on the construction site and save them in the project room. The digital construction file automatically grows with them.
- Practical documentation of defects and acceptance
- All plans, plan versions and other construction documents in the right place
Your digital construction file is created automatically from the ongoing project documentation.
2. Easy Sharing
Whether it’s a secretary in the office, colleagues or contractors: everyone involved in the project has access to the latest information.
- Distribute faults recorded on the tablet via app.
- Send logs by email without media discontinuity or time delays.
Everyone involved can quickly respond to their tasks. Deadlines are easier to meet.
3. Access at any time
A digital construction software stores the entire construction history digitally in the project space. In particular, the documentation of the rectification of defects is a significant plus for the client.
- Holiday replacements and sick leave are easier to bridge.
- Digital documentation is consistent and location-independent.
- Intelligent search and filter for all documents.
- Space for any number of projects, protocols, drawings and photos.
For warranty claims, all logs, photos and comments can be quickly retrieved through a simple search.
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Endless searching for photos and notes
All information immediately at hand
All work performed securely documented
Avoid disputes in advance
Avoid time loss due to paperwork
More time for new orders
Why Are Digital Construction Files Essential?
During the planning, execution and acceptance of a construction project, countless documents and photos are collected. Clean documentation and storage are important for
- correct billing of the construction work
- consequential damage and the resulting liability issues and warranty claims
- the later use of the building
- the tracing of decisions: Who decided what?
Construction project managers have to react and control quickly. Unlimited access to all important data directly on the construction site and quick forwarding are part of their daily work. It is nerve-wracking when information is not available or takes forever to search for.
Digital Construction File: Definition
The digital construction file is a place where all data and documents, construction plans, photos, etc. of a construction project are structured and stored. In contrast to the usual analogue construction file, all relevant information of the construction project is stored in the cloud memory of the digital construction software. This means that they are permanently accessible from any device (PC, laptop, mobile phone or tablet) from any location.
With BauMaster, you have enough storage space for each of your construction projects! This means: you can manage documents and photos without worry. No more basement rooms full of files and folders.
Comprehensive Record of the Construction Process
From the planning, tendering and awarding of contracts to the execution, everything should be a digital process. This way, the decision-making can be traced afterwards. If facts and decisions are centrally documented and communicated in BauMaster, a complete history is created in the digital construction file.
Media discontinuities and different communication channels are the biggest problem on construction sites. With BauMaster, all project participants work together as a team, united via a central platform!
Benefits of Digital Construction Software
If you use a construction software to organise your construction sites, documentation is significantly simplified. This makes a site manager’s work much easier. When a project runs smoothly and according to plan, everyone involved is happier and enjoys working together.
More time, less stress and savings in personnel resources are the biggest advantages. Site managers and general contractors can use BauMaster to take action and plan the next steps, instead of always just reacting.
Essential Features of a Digital Construction File App
Above all, a digital construction file should have an intelligent search function for quick access to all relevant data. Additionally, it should meet the following requirements:
- Automatic storage of all documentation
- Access from any location, with both online and offline capabilities
- Sufficient storage space for all large files, particularly photos
- Organized storage of all site protocols and reports for easy oversight
- User access management for team members and project participants
- Archiving function to store data in your local file system
- Secure storage location with certified server facilities
- Unlimited storage duration for completed projects
All these requirements for a digital construction file are met by the field-proven BauMaster digital construction software.
Challenges of Digital Documentation
Let’s take a look at the stumbling blocks of digitisation so that a sensible long-term decision can be made.
- Acquisition costs: A software usually incurs higher costs than the normal resources available in the company (such as Word/Excel, paper notes). But what about the costs of endless searching for documents, misunderstandings and disputes? Time is the most valuable resource.
- Hardware requirements: Suitable smartphones or tablets are becoming increasingly cheaper and are developing into the standard for construction project management.
- Security of the storage location: The server location should be within the EU and the company should be equipped with visible security certificates (like BauMaster).
Keep in mind that verifiable document storage is crucial in the construction industry. The legal requirement for documentation exists for good reason.
Simple Digital Construction File Software
The entire BauMaster team is on hand to provide you with helpful and expert support when you introduce the digital construction file. As a tried and tested digital construction software, BauMaster makes your day-to-day work a great deal easier.
Introducing a new software is no small matter and should be carefully considered. We will be happy to answer all your questions individually in a personal meeting. Arrange an online appointment here!
I have been using BauMaster for several years now. Due to the constant development of the program and the applications, it is becoming increasingly easier, clearer, and more accurate to document events on the construction site. This is becoming more and more important to me as a construction manager, living by the motto “Who writes, stays.
Reinhard Kerber
BauBox ZT GmbH